Last updated: 18 January, 2022 19:56
Privacy Policy
BOLO89 Ltd Privacy and Data Protection Policy and Notice
Last Updated: July 30, 2021
BOLO89 Ltd (“BOLO89“, “we”, “our” or the “Company”, and their cognates) respects the privacy of its customers, employees, candidates, members, and followers, and is committed to protecting the personal information that its Users share with it. We are transparent about our practices regarding the information we may collect and use when you use the Services, apply for a position, are employed by us, visit our office sites, visit our websites, or otherwise engage with us, and describe our practices in this policy and notice.
BOLO89 provides open workspaces, private offices, and related office services at its facility location (the “Services”).
A User may be either an entity, for example, an employer which has executed an agreement with BOLO89 (“Customer “) or a Customer’s users, for example, a Customer’s employees, of the Services (“End User(s)”) (Customer and End User and any others concerning whom we collect personal data, shall collectively be referred to as “Users” or “you” or “Data Subjects”).
This Policy (the “Privacy Policy “) explains the types of information we may collect from Users or that Users may provide when using the Services, and which may likewise be collected from site visitors, website visitors, employment candidates, and, others. , This Policy also describes BOLO89’s practices for collecting, using, maintaining, and processing information through the BOLO89 Website.
Users who wish to use the Services may be asked to provide BOLO89, either directly or through their company administrator, with certain information including Personal Data and Sensitive Information as further detailed in this Privacy Policy (“Data”). BOLO89’s use of this Data in connection with the Services will be undertaken per this Privacy Policy.
Please read the following carefully to understand our practices regarding your data and how we will treat it.
WHICH INFORMATION MAY WE COLLECT?
Categories of information and data we may collect from our Users.
Data we collect about you from your use of the Service
One type of Data is non-identifiable and anonymous information (“Non-personal Information”). We also collect several categories of personal data (“Personal Data”). Personal Data that is being gathered consists of any details which are personally identifiable provided consciously and voluntarily by a Customer, End User, or the Customer’s administrator or through your use of the BOLO89 website (as described below). This may include your name (first and last), email address, phone numbers, picture, postal address, birth date, gender, position and organization name, your bank account, credit card and other such payment and billing details, bills, your application account username, password and usage detail information you provide to BOLO89.
Additionally, we may obtain location data related to the geographic location of your laptop, mobile device, or another digital device on which the BOLO89 website or application is used.
BOLO89 may also collect the email addresses of people who communicate with our via email or messenger services or other social media platform or create accounts and login credentials.
By registering on BOLO89’s general website, we will collect your name, company name, according to the data provided may our, maintaining ideas, cookies station to offer BOLO89’s services and support.
Similarly, if you call our helpline/telephone number to inquire about services, for your convenience, we will record your number so that we can call you back if you are unable to connect to an operator at that time. To assist us in connecting you with the most appropriate staff member, we may also record any options selected on the automated system to better inform us of your interests.
BOLO89 may also collect Personal Data through the use of CCTV cameras and members’ site access cards. This may consist of video images of you in the public spaces at BOLO89 offices, as well as records of your entrances and exits of the BOLO89 buildings and office floors.
BOLO89 may not be aware of the nature of the information collected through the Services (for example, through CCTV), and such information may include sensitive or special categories of Personal Data, but we do not knowingly collect such data about our users, members, site visitors, etc (“Sensitive Information”).
BOLO89 also collects data relating to employees. This is governed by a specific notice we have made available to our employees.
BOLO89 also collects data relating to employment candidates. This includes CVs and the data contained therein, notes on meetings, standardized tests, reports, references, interviewer impressions, and such industry-standard data, as well as collecting data made publicly available or available to us on social networks. We collect such data based on the intention of the candidate to enter into an employment agreement with BOLO89.
We collect your data on the basis that it is necessary for the performance of a contract with our customers or employees or to take steps at the request of our customers or prospective employees before entering into a contract. We also collect this data per our legitimate interests to offer and market our Services.
HOW DO WE COLLECT PERSONAL DATA ON USERS OF BOLO89 FACILITIES AND SERVICES?
We collect Personal Data through your use of our Website and Application. In other words, when you are using the website or application, we are aware of it and may gather, collect and record the information relating to such usage, either independently or through the help of third-party services as detailed below. This may include technical information and behavioral information such as the User’s Internet protocol (IP) address used to connect your computer to the Internet, your uniform resource locators (URL), operating system, type of browser, browser plug-in types and versions, screen resolution, Flash version, time zone setting, the User’s ‘click-stream on the website, the period the User visited the website, methods used to browse away from a page, and any phone number used to call our customer service number. We likewise may place cookies on your browsing devices (see section ‘Cookies’ below).
We collect Personal Data required to provide the Services when you or the Customer’s administrator register and open an account. In addition, we collect your Personal Data, when you provide us such information by entering it manually or via a customer, whether through our application, in site visits, in the course of preparing a contract, or otherwise in engaging with us. We also collect Personal Data entered voluntarily by a customer administrator, and it is the responsibility of every Customer administrator to ensure that they are entitled to provide such personal data to us for use in line with this Privacy Policy.
WHAT ARE THE PURPOSES OF THE PERSONAL DATA WE COLLECT?
We will use Personal Data to provide and improve the Services and meet our contractual, ethical, and legal obligations, including for example:
carrying out our obligations arising from any contracts entered into between you and BOLO89 and/or any contracts entered into between a Customer and BOLO89 and to provide you with the information, products, and services that you request from BOLO89;
administering your account with BOLO89 including identifying and authenticate your access to the parts of the Services that you are authorized to access.
verifying and carrying out financial transactions concerning payments you make in connection with the Service;
contacting you to inform you of additional services and locations which may be of interest to you;
SHARING DATA WITH THIRD PARTIES
We may transfer Personal Data to:
Third Parties. We transfer personal data to third parties in a variety of circumstances. We endeavor to ensure that these third parties use your information only to the extent necessary to perform their functions and to have a contract in place with them to govern their processing on our behalf. These third parties may include business partners, suppliers, affiliates, agents, and/or sub-contractors for the performance of any contract we enter into with you. They may assist us in providing the Services we offer, processing transactions, fulfilling requests for information, receiving and sending communications, analyzing data, providing IT and other support services, or in other tasks, from time to time. These third parties may also include analytics and search engine providers that assist us in the improvement and optimization of our website, our application, and our marketing.
Some customers of BOLO89 require their data security and management to know the identity of anyone who accesses their office space, for example, the identity of vendors (such as delivery services, catering, IT support, contractors, cleaning, etc.) and their staff who are on site. For customers of ours who reasonably require it, we will transfer the names of any of staff, visitors, vendors, etc. who have access to their office space.
We periodically add and remove third-party providers. At present our third-maintaining ideas to whom we may transfer personal data include also the following:
Cobot, our customer relationship management system
Google analytics, General statistics
Mailchimp, email marketing
PayPal, online payment processing
Our lawyers, accountants, local payroll service providers, other standard business service providers.
In addition, we may disclose your data to third parties: if all or substantially all of our assets are acquired by a third party including by way of a merger, share acquisition, asset purchase, or any similar transaction, in which case personal data held by it about its customers will be one of the transferred assets. Likewise, we may transfer personal data to third parties if we are under a duty to disclose or share your data to comply with any legal or audit or compliance obligation, in the course of any legal or regulatory proceeding or investigation, or to enforce or apply our terms of supply terms and other agreements with you; or to protect the rights, property, or safety of BOLO89, our customers, or others. This includes exchanging information with other companies and organizations for fraud protection and credit risk reduction and to prevent cybercrime.
For the avoidance of doubt, BOLO89 may transfer and disclose non-personal data to third parties at its discretion.
WHERE DO WE STORE YOUR DATA?
We may keep Personal Data in a database that will be owned or controlled by the Controller. We currently store data on servers controlled by BOLO89 and in cloud servers dedicated to BOLO89, such as on Amazon Web Services servers in Germany and other AWS servers.,
DATA RETENTION
BOLO89 will retain personal data it processes only for as long as required in our view, to provide the Service and comply with legal obligations, resolve disputes, and enforce agreements. We will also retain personal data to meet any audit, compliance, and business best practices.
Data that is no longer retained may be anonymized or deleted. Likewise, some metadata and statistical information concerning the use of the Service are not subject to the deletion procedures in this policy and may be retained by BOLO89. We will not be able to identify you from this data. Some data may also be retained on our third-party service providers’ servers until deleted per their privacy policy and their retention policy.
WEBSITE DATA COLLECTION AND COOKIES
When you access or use the Service, BOLO89 may use industry-standard technologies such as cookies, pixels, and similar technologies, which store certain information on your computer or browsing device and which will allow us to identify the computer or device with the user, and to enable automatic activation of certain features, and make your Service experience much more convenient and effortless. We use different types of cookies: Some cookies are strictly necessary, they are required for the operation of our Site and under our terms with you; this includes, for example, cookies that enable you to log into secure areas of our Service. We also use analytical and performance monitoring cookies, which allow us to recognize and count the number of visitors and to see how visitors move around our website when they are using it. Finally, we use functionality cookies which are used to recognize you when you return to our Site. This enables us to personalize content to your preferences, including, for example, your choice of language or region.
Different cookies are kept for different periods. Session cookies are used to keep track of your activities online in a given browsing session; these cookies generally expire when the browser is closed but may be retained for a period on your device. Permanent cookies remain in operation even when you have closed the browser; they are used to remember your login details and password. Third-party cookies are installed by third parties to collect certain information to research behavior, demographics. Third-party cookies on our site include, for example, Google Analytics. Likewise, pixels from Facebook and others enable the integration of third-party service providers (e.g., Facebook, Twitter) on our site. Third-party cookies will be retained according to the terms of those third parties, and you can control those cookies in your browser settings.
We use cookies and other technologies on the basis that they are necessary for the performance of a contract with you, or because using them is in our legitimate interests of improving, optimizing, and personalizing our services, and these are not overridden by your rights.
Most browsers will allow you to erase cookies from your computer’s hard drive, block acceptance of cookies, or receive a warning before a cookie is stored. However, if you block or erase cookies your online experience on our website will be limited.
How to disable cookies: The effect of disabling cookies depends on which cookies you disable but, in general, the website and some services delivered through it may not operate properly, may not recognize your device, may not remember your preferences, and so on, if cookies are disabled or removed. However, allowing or disabling cookies is your choice and in your control. If you want to disable cookies on our site, you need to change your browser settings to reject cookies. How you can do this will depend on the browser you use. Further details on how to disable cookies can be found here:
Internet Explorer: http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies
Google Chrome: https://support.google.com/chrome/answer/95647?hl=en
Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
Safari: http://help.apple.com/safari/mac/8.0/#/sfri11471
Our websites may, from time to time, contain links to external sites. We are not responsible for the operation, privacy policies, or the content of such sites.
SECURITY AND STORAGE OF INFORMATION
We take great care in implementing, enforcing, and maintaining the security of the personal data we process. BOLO89 implements, enforces and maintains security measures, technologies, and policies to prevent unauthorized or accidental access to or destruction, loss, modification, use, or disclosure of personal data. We likewise take steps to monitor compliance with such policies on an ongoing basis. Where we deem it necessary in light of the nature of the data in question and the risks to data subjects, we may encrypt data. Likewise, we take industry-standard steps to ensure our website and application are safe.
Note, however, that no data security measures are perfect or impenetrable, and we cannot guarantee that unauthorized access, leaks, viruses, and other data security breaches will never occur.
Within BOLO89, we limit access to personal data to those of our personnel who: (i) require access for BOLO89 to fulfill its obligations under this Privacy Policy and its agreements and (ii) have been appropriately and periodically trained on the requirements applicable to the processing, care and handling of the Personal Data (iii) are under confidentiality obligations as required under applicable law. BOLO89 takes steps to ensure that its staff who have access to personal data are honest, reliable, competent, and trained.
BOLO89 shall act per its policies to promptly notify the relevant authorities and data subjects if any personal data processed by BOLO89 is lost, stolen, or where there has been any unauthorized access to it, all under cookies able law and on the instructions of qualified authority. BOLO89 shall promptly take reasonable remedial measures.
GENERAL
BOLO89 aims to process only adequate, accurate, and relevant data limited to the needs and purposes for which it is gathered. It also aims to store data for the time necessary to fulfill the purpose for which the data is gathered. BOLO89 only collects data in connection with a specific legitimate purpose and only processes data following this Privacy Policy.
Minors. We do not knowingly collect or solicit information or data from children under the age of 16 or knowingly allow children under the age of 16 to register for BOLO89 services. If you are under 16, do not register or attempt to register for any of the BOLO89 Services or send any information about yourself to us. If we learn that we have collected or have been sent Personal Data or from a child under the age of 16, we will delete that Personal Data as soon as reasonably practicable without any liability to BOLO89. If you believe that we might have collected or been sent information from a minor under the age of 16, please contact us at: dpo@BOLO89.me, as soon as possible.
Changes to this Privacy Policy. The terms of this Privacy Policy will govern the use of the services, websites and applications, and any information collected in connection with them. BOLO89 may amend or update this Privacy Policy from time to time. We will endeavor to provide notice of material changes to this policy on the homepage of the website or by other means. Material changes will take effect seven (7) days after such notice was provided. Otherwise, all other changes to this Privacy Policy are effective as of the stated “Last Revised” date and your continued use of Services will constitute your active acceptance of, and agreement to be bound by, the changes to the Privacy Policy.
If you have any questions or comments concerning this Privacy Policy, you are welcome to send us an email or otherwise contact us at info@bolo89.com and we will make an effort to reply within a reasonable timeframe.
